Troop Family Positions

Troop Family Support Descriptions

AHG Troop FL 3110

Every family in the troop supports the operations of the troop through adult membership and volunteering in a position for one year at a time.  We are not a drop-off program, and we require at least one parent to volunteer to support the troop; however, we encourage both mom and dad to volunteer: either in the AHG troop or the Trail Life USA troop which meets on site at the same time.

Board Assistants

Troop Registrar/Membership Coordinator:

Record keeper for paperwork dealing with troop registrations, training, attendance, permission slips, medical releases, code of conduct, risk release, sign in sheets for meetings, service activities, and outdoor events. This person will work closely with various board members to make sure that required paperwork for all volunteers and parents of the troop is completed, filed, and safely stored.

This person works most closely with the Troop Coordinator—who is responsible for media, paperwork, and permission for activities—and will use a computer program (provided by the troop) to update and organize troop paperwork This leader is required to be on site as a ‘first responder’ to help set up the sign in table, visitor passes, and so on. Most of this leader’s roles are at the beginning of troop time, and at the end of troop time (to collect attendance sheet and name tags). Much of this leader’s work is done behind the scenes, from home, but weekly attendance and engagement is required. (Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Badge/Uniform/Advancement Manager:

Record keeper for paperwork dealing with troop badges, uniform orders (level up), and advancement paperwork and orders. This person will work closely with various board members and unit leaders to make sure that required paperwork for badges are completed, filed, and safely stored. Funding for badges, uniforms, and advancement is to be dealt with by the Troop Treasurer, Asst. Treasurer, or Troop Coordinator.

This person works most closely with the Troop Vice Coordinator—who is responsible for both unit leader personnel and paperwork dealing with badge completion at the unit level—and will use a computer program (provided by the troop) to update and organize badge/advancement paperwork This leader is required to be on site weekly to assist the Vice Coordinator. Most of this leader’s roles are during unit time. This leader will make sure that questions are answered about badges, signing off item, and processing items for badges, stars, pins, etc. at the unit level. Some of this leader’s work is done behind the scenes, from home, but weekly attendance and engagement is required. (See page 78 of the Unit Leader handbook. Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Assistant Shepherd:

This person works closely with the Troop Shepherd—who is responsible for the spiritual growth and wellness of the troop. The Assistant Shepherd will help the Troop Shepherd with the spiritual and emotional well-being of the troop members: girls, moms, dads, and guardians. The Assistant will be assigned roles by the Troop Shepherd. These roles may include prayer during troop opening and/or closing, leading the troop in songs, short devotions (or assisting older girls to lead devotions), Bible memory verses, prayer circles, camping/outing prayer and/or devotions, and contacting families who may be absent, struggling within the troop, or at home.

Most of this leader’s roles are during unit time; however, this leader will also be required to plan some at home or make occasional phone calls to follow up with families. (See pages 7, 8,18, 36-48, 82, 83, 91 of the Unit Leader handbook. Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Treasurer Assistant:

This person works closely with the Troop Treasurer—who is responsible for the financial wellness of the troop. The Treasurer Assistant will be assigned roles by the Troop Treasurer. These roles may include financial record keeping, maintaining accounts for financial transactions, receipts, assisting with reports on the financial status of the troop, and working with Unit Leaders in managing their funds.

Most of this leader’s roles are during unit time; however, this leader will also be required to organize some at home or make occasional phone calls to follow up with families. (Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Fundraising Manager:

This person works closely with the Troop Treasurer—who is responsible for the financial wellness of the troop. The Fundraising Manager will be assigned roles by the Troop Treasurer to pursue viable fundraising options for the year. These roles may vary according to the needs of the trop and Treasurer. Fundraising Manager will be the contact person for all fundraising, in charge of creating information fliers (to be distributed via email, website, or in person) to announce to families the fundraiser and how they will work. This position will work closely with the Treasurer to establish highest yield fundraisers for the girls so that the three allowed per year can benefit the troop the most. There are no pre-set fundraisers per year, but the troop does have a history of attempted fundraisers that have worked or not worked. The Board has final approval on all chosen fundraisers for the year.

Most of this leader’s roles are fulfilled at home; however, this leader will also be required to collaborate with the Treasurer as needed during unit time. This position is one that allows for a secondary ‘hat’ to be worn. This is a very important, but not time consuming, position during unit time. Therefore, this leader can also assist in the Service Committee or Event Committee (as well as be a fill-in for absent Assistant Unit Leaders.) (Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Service Committee

Service Committee Coordinator:

This person works closely with the Troop Board to select service projects/activities for the troop on a monthly basis. The Service Committee Coordinator (SCC) must have a love for service and will oversee facilitation of a small group of parents to meet weekly, during unit time, to discuss, plan, and ultimately implement a monthly service project that will correlate to troop badges, a community need, or support of the Charter organization. The SCC is responsible for the running of service committee meetings, sticking to an approved service project to plan, delegating roles to those on the committee, and seeking approval from the Board for supplies, location, etc.

The SCC will facilitate a positive discussion environment for the families involved on the committee. She will also be sure that all concerns are heard prior to proceeding further on a service project. Service projects must meet the needs/goals of the troop, be approved by the Troop Board, and all levels should be considered when working though the specifics of service (request page 60 from the Coordinator’s handbook). The SCC will be required send out a monthly email to families to let them know the planned service event for the upcoming month, reflect on how the last service project went, and alert parents to any additional Troop details pertaining to service.

Throughout the Bible we are instructed to offer service in humility and love. AHG values service and believes it is a cornerstone for character development. Service projects can take on many different forms; it is important that the girls are developmentally ready for the service project and feel the impact of their service. By performing three service projects per year, the Troop will be awarded the HUGS (Heritage Girls United giving Service) patch. The SCC will strive to create at least three large service projects that the whole troop will be able to participate in so that a troop HUGS patch may be earned. The SCC will insure that all girls perform service each year and tracks the service projects done by the Troop. The paperwork for these events will be passed on to the Troop Coordinator’s Assistant (Registrar/Membership Coordinator).

Most of this leader’s roles are fulfilled at during unit time; however, this leader will also be required to collaborate with the Board and plan, organize, and create documents for service as needed at home. (See page 121 of the Unit Leader handbook. Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Service Committee Assistant:

(An unlimited number of assistants are allowed to serve on this committee.) This person works closely with the Service Committee Coordinator to help plan, organize, and implement service projects/activities for the troop on a monthly basis. The service committee assistants must have a love for service. This assistant will meet with a small group of parents weekly, during unit time, to discuss, plan, and ultimately implement a monthly service project.

Throughout the Bible we are instructed to offer service in humility and love. AHG values service and believes it is a cornerstone for character development. Service projects can take on many different forms; it is important that the girls are developmentally ready for the service project and feel the impact of their service. By performing three service projects per year, the Troop will be awarded the HUGS (Heritage Girls United giving Service) patch. The SCC will strive to create at least three large service projects that the whole troop will be able to participate in so that a troop HUGS patch may be earned. The Service Committee Assistants assist the Service Committee Coordinator in insuring that all girls perform service each year.

Most of this leader’s roles are fulfilled at during unit time and will directly work with girls at least once a month; however, this leader will also be required to collaborate with the Service Committee Coordinator and plan, organize, and create documents for service as needed at home. (See page 121 of the Unit Leader handbook. Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Unit Leaders Committee

Unit Leader:

(A limited number of leaders will be selected, based on personality, spiritual gifts, and the needs of the troop.) This person works closely with the Vice Coordinator (she will be the coordinator for all units to assure cohesion and unity within the troop), as well as other Unit Leaders and Assistant Unit Leaders. A unit leader must have a love for children, a desire to teach, and an ability to manage behavior. The purpose of a unit leader is to train girls for a life-long love for the Lord. However, this duty rolls over to ministering to the parent of each girl as well. Unit Leaders must be committed to mentoring the girls and the parents. Therefore, it is imperative that Unit Leaders maintain weekly contact with parents by way of email. Parents will receive email communication—from the Unit Leader—after a troop meeting to let parents know what occurred during unit time, what to expect for the upcoming week, and any Troop updates. This leader will meet with a small group of unit leaders and Assistant Unit Leaders to plan out badge work for units. Unit Leaders must attend planning meetings to plan upcoming meetings, using the girls’ input and desires. Usually done quarterly. She will also be required to work with leaders in other units when badge work over laps or troop guidelines requires so, such as when units can benefit from the unique multi-level structure of the badge program (ie. Fulfill requirements and optionals together). Badge selection and lesson plans must be approved through the Troop Board for cohesion between levels, funding, and focus.

Most of this leader’s roles are fulfilled at during unit time and will directly work with girls; however, this leader will also be required to attend planning meetings outside of unit time and plan, organize, and create activities/lessons for the assigned patrol as needed at home. (See page 62-80 of the Unit Leader handbook. Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Assistant Unit Leader:

(A limited number of assistant leaders will be selected, based on personality, spiritual gifts, and the needs of the troop.) This person works closely with the assigned Unit Leader, as well as other Unit Leaders and Assistant Unit Leaders. An assistant unit leader must have a love for children, a desire to teach, and an ability to manage behavior. The purpose of an assistant unit leader is to assist the Unit Leader with the working or the patrol as well as manage the paperwork surrounding the handbooks for each girls. During unit meeting time, the Assistant Unit Leader will take responsibility for signing off in each girls’ book the skills developed or learned. The Vice Coordinator and her assistant (Badge/Advancement Manager) will visit units and answer questions pertaining to badge completion, orders, etc.

Assistant leaders will meet with a small group of Unit leaders and Assistant Unit Leaders to plan out badge work for units. Badge work and lesson plans mst be approved by the Troop Board. Assistant Unit Leaders must attend planning meetings to plan upcoming unit meetings, using the girls’ input and desires. Usually done quarterly. She will also be required to work with leaders in other units when badge work over laps or troop guidelines requires so, such as when units can benefit from the unique multi-level structure of the badge program (ie. Fulfill requirements and optionals together).

Most of this leader’s roles are fulfilled at during unit time and will directly work with girls; however, this leader will also be required to attend planning meetings outside of unit time and assist in the planning, organizing, and creation of activities/lessons for the assigned patrol as needed at home. (See page 62-80 of the Unit Leader handbook. Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Special and Outdoor Event Committee

Event Committee Coordinator:

This person works closely with the Troop Board to select outdoor events, projects and activities for the troop on a monthly basis. These events can be outdoor or party related (Thankful party, Awards ceremonies, Hospitality, etc.) The Event Committee Coordinator (ECC) must have a love for outdoor adventures, community events, parties, and will oversee facilitation of a small group of parents to meet weekly, during unit time, to discuss, plan, and ultimately implement a monthly special and/or outdoor event. The ECC is responsible for the running of event committee meetings, sticking to an approved event outing to plan, delegating roles to those on the committee, and seeking approval from the Board for event (outdoor or special), supplies, location, etc. Items for focus from this committee should assist in badge work completion, girl welfare, girl enrichment, celebration, and fun.

OUTDOOR EVENTS: These outdoor events can range from outdoor exploration (scavenger hunt) to a weekend campout. Options might include: hiking, canoeing, ranger-led lessons on Saturday at Camp Chowenwaw, beach exploration, swimming, multi-troop events, archery, bicycle outing, family camping, campfire cooking activity, ice skating, parade float/hayride, political activities, roller skating, theme park events, sledding, tubing, fishing, boating, sailing, cave exploring, flying, kayaking, rafting, rock climbing, rappelling, and/or challenge courses.

SPECIAL EVENTS: These events can range from a Daddy/Daughter Tea to an Awards Ceremony. The special events are ones that involve decorations, food, table and chair placement, sound system approval, etc. Previous events to consider for future events would be: Daddy Daughter Dance, Level Up Awards Ceremony, Joining Award Ceremony, Daddy/Daughter Tea, Daddy/Daughter Ice Cream Social, Thankful Party, Lock ins, etc.

The ECC will facilitate a positive discussion environment for the families involved on the committee. She will also be sure that all concerns are heard prior to proceeding further on an outdoor or special project. Outdoor and Special projects must meet the needs/goals of the troop, and all levels should be considered when working though the specifics of these events. The ECC will be required send out a monthly email to families to let them know the planned outdoor or special event for the upcoming month, reflect on how the last outdoor/special event went, and alert parents to any additional Troop details pertaining to events.

The ECC will encourage all girls to attend outdoor and special events and will track these events (and who is in attendance) for the Board. The copies of these lists must be submitted to the Troop Coordinator’s Assistant (Registrar/Membership Coordinator).

Most of this leader’s roles are fulfilled at during unit time; however, this leader will also be required to collaborate with the committee to plan, organize, and create documents for events as needed at home. Events must be submitted to the Board for approval. (Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)

Event Committee Assistant:

(A limited number of assistants are allowed to serve on this committee.) This person works closely with the Event Committee Coordinator to help plan, organize, and implement outdoor and/or special projects/activities for the troop on a monthly basis. The committee assistants must have a love for fun and exciting events that may include the outdoors. The committee assistants will meet with a small group of parents weekly, during unit time, to discuss, plan, and ultimately implement a monthly outdoor or special event.

Most of this leader’s roles are fulfilled during unit time and will directly work with girls at least once a month; however, this leader will also be required to collaborate with the Event Committee Coordinator and plan, organize, and create documents for events as needed at home. (Yearly training is required. Ask your board for when training will occur. Paperwork to complete: Membership, Ministry Agreement, Youth Protection Training—turn in certificate, Medical History, Background Check.)